A security deposit tracker
A deposit is the tenant's money that you hold. When they move out you need to know, in one place, how much, since when, where it sits and what you took out and why.
Columns to keep
- Door and tenant
- Deposit amount and date received
- Bank or account it is held in (some states require a separate account or interest)
- Move-out date
- Deductions, each with a reason and receipt
- Amount returned and date returned
Refund owed = deposit minus deductions. Keep the move-in and move-out photos named by door and date next to the sheet.
Sample deposit ledger
| Door | Tenant | Deposit | Received | Held at |
|---|---|---|---|---|
| 412 Alder St · A | Jide Okafor | $1,150 | Mar 25, 2025 | Harbor Credit Union |
| 412 Alder St · B | Rosa Delgado | $1,100 | Jan 20, 2026 | Harbor Credit Union |
| 1907 Larkin Rd · 1 | Kevin Marsh | $925 | Jul 28, 2025 | First Bank |
Total held across these doors: $3,175.
Deadlines
How many days you have to return a deposit, and whether you owe interest, differ by state. Doorledger does not bake in any state's deadline: look up your state's rule and put the date in your calendar. This page is not legal advice.
Skip building it. Doorledger fills the deposit ledger from your Start here tab and keeps the move-out math. The full Doorledger workbook ($29 once, no monthly fee) adds a Monday view, 24 recurring repair jobs, leases, deposits, expenses and a Year summary by Schedule E line.